Agenda
TYPE: MONTHLY BOARD MEETING
DATE: 10/10/2024       TIME: 5:00 PM
LOCATION: City Council Chambers
DETAILS:
 
5:00 PM - OPENING OF PUBLIC MEETING (SCHOOL BOARD WORK SESSION)
1. Meeting Call to Order Info
2. SPS Facilities Update by RRMM Info
MOTION TO GO INTO A CLOSED MEETING
1. Motion to Go Into Closed Action
RECONVENE IN OPEN MEETING
1. Meeting Call to Order Info
CERTIFICATION OF CLOSED MEETING
1. A Resolution of Certification of the Closed Meeting of October 10, 2024 Pursuant to Section 2.2-3712 of the Code of Virginia Action
MEETING RECESS
1. Recess of Meeting Info
PUBLIC COMMENTS REGARDING EXECUTIVE ORDER 33: CELL PHONE-FREE EDUCATION
1. Meeting Call to Order Info
2. Public Comments Regarding Executive Order 33: Cell Phone-Free Education Info
3. Adjournment of Public Comments Regarding Executive Order 33 - Cell Phone-Free Education Policy Info
7:00 PM - RE-OPENING OF PUBLIC MEETING
1. Meeting Call to Order Info
2. Pledge of Allegiance Info
3. Moment of Silence Info
4. The Mission of Suffolk Public Schools is to: * produce 21st century learners that will become productive citizens in society. * foster a dyamic, safe and nurturing learning environment. * partner with school community for the benefit of students and staff. * strengthen the school division by employing a highly qualified and diverse staff. * effectively and efficiently manage capital and human resources. * effectively communicate to increase community investment. Info
ACTION ON CLOSED MEETING ITEMS
1. Student Record Review Number 24/25-5 RR Action
2. Student Record Review Number 24/25-6 RR Action
APPROVAL OF AGENDA
1. Approval of Agenda Action
PUBLIC SPEAKERS ON AGENDA TOPICS
1. Citizen Comments on Agenda Items 1. Dr. Deborah Wahlstrom - Purchase Cards, Cell Phones Info
REPORTS BY THE SUPERINTENDENT
1. Good News Report: a. Students from Virginia State University College of Engineering Visit Nansemond River High School b. King's Fork Middle Shcool Hosts the Virginia Children's Engineering STEM Institute c. Charles Falkenstein, NRHS Student with the Boy Scouts of America Troop 16, Built an Outdoor Classroom in the Courtyard at John Yeates Middle School d. Suffolk News-Herald 2024 Locals Choice Awards: Best School Principal & Best Teacher e. The Lakeland High School Marching Band, Quite Storm, Receives Outstanding Honors at the 33rd Annual NRHS Warrior Classic Band Day Competition f. The King's Fork High School Marching Band, Mighty Marching Bulldogs, Received Outstanding Honors at the Hopewell High School Wonder City Classic Info
2. Calendar of Special Events Info
CONSENT AGENDA
1. Approval of Consent Agenda Action
2. Field Trip: NRHS Golf Team; Leesburg, Virginia; October 15-16, 2024 Action
3. Field Trip: LHS 9th -12th Grade Chorus Students; Blacksburg, Virginia; October 18-19, 2024 Action
4. Field Trip: KFHS 12th Grade Students; Blacksburg, VA; November 2, 2024 Action
5. Field Trip: NRHS 12th Grade ACCESS Student; Blacksburg, Virginia; November 2-3, 2024. Action
6. Field Trip: NRHS Varsity Cheerleading Team; Richmond, Virginia; November 8-9, 2024 Action
7. Field Trip: NRHS Cross Country Team; Leesburg, Virginia; November 15-16, 2024 Action
8. Field Trip: JYMS 6th-8th Grade TSA Students; Hartfield, Virginia; November 15-17, 2024 Action
9. Field Trip: KFHS 9th - 12th Grade Cross Country Team; Leesburg, Virginia; November 16, 2024. Action
10. Field Trip: NRHS Girls Volleyball Team; Richmond, Virginia; November 22-23, 2024 Action
11. Field Trip: NRHS Boys Volleyball Team; Richmond, Virginia; November 22-23, 2024 Action
12. Field Trip: NRHS Varsity Football Team; Harrisonburg, Virginia; December 13-14, 2024 Action
13. Field Trip: NRHS 9th-12th Grade Deca Student; Virginia Beach, Virginia; February 28 - March 2, 2025 Action
14. Field Trip: KFHS Foreign Language & STEM Students; London England; June 10-18, 2025. Action
15. Field Trip CFCMS 6th -8th Grade FBLA Students; Anaheim California; June 28-July 3, 2025 Action
16. Office of Student Services Report - September 2024 Action
17. Personnel Report - October 10, 2024 Action
18. School Board Meeting Minutes: September 24, 2024 - Joint City Council and School Board Meeting Action
UNFINISHED BUSINESS
1. School Board Self Evaluation Committee Report Info
2. Citizen Advisory Committees Approval Action
3. Ordinance 2024/25-25: An Ordinance Amending Chapter 4, Article 6, Section 4-6.1 entitled “Statement of Policy; contractual authority of school superintendent; contracts not requiring sealed bids or competitive negotiation” of the Policies of the Suffolk City School Board - Second Reading Action
NEW BUSINESS
1. VDOE Authorization of Signature in Absence of Division Superintendent (through June 30, 2025) Action
2. Resolution 2024/25-9: A Resolution For The City of Suffolk, Virginia Authorizing The Granting Of An Easement To The City Of Norfolk, Virginia For The Relocation Of Water Mains On The Property of Nansemond Parkway Elementary School Action
3. Ordinance 2024/25-48: An Ordinance Amending Chapter 5, Article 5, Section 5-5.2 entitled “Adequate nutrition program required; free breakfast and lunch programs; after school meal program; donations accepted to offset any meal debt; amendments to policy” of the Policies of the Suffolk City School Board - First Reading and Adoption Action
4. Ordinance 2024/25-49: An Ordinance Amending Chapter 8, Article 18, Section 8-18.5 entitled “Parent notification of dual enrollment courses, etc.” of the Policies of the Suffolk City School Board - First Reading and Adoption Action
5. Ordinance 2024/25-50: An Ordinance Amending Chapter 9, Article 15, Section 9-15.4 entitled “Reasonable suspicion requirements; same sex requirement” of the Policies of the Suffolk City School Board - First Reading and Adoption Action
6. Ordinance 2024/25-51: An Ordinance Amending Chapter 2, Article 2, Section 2-2.7 entitled “School Board Standing Committees; Foundations; Special Committees” of the Policies of the Suffolk City School Board - First Reading Info
7. Ordinance 2024/25-52: An Ordinance Amending Chapter 2, Article 3, Chapter 2, Article 3, Section 2-3.2 entitled “Regular Meetings; Special Meetings; Quorum” of the Policies of the Suffolk City School Board - First Reading Info
8. Ordinance 2024/25-53: An Ordinance Amending Chapter 4, Article 13, Section 4-13.1:1 entitled “When buildings unsuitable for present use; viewpoints from community; other uses considered” of the Policies of the Suffolk City School Board - First Reading Info
9. Ordinance 2024/25-54: An Ordinance Adding Chapter 5, Article 6, Section 5-6.6 entitled “Collection of personal information; information collected automatically; use of “cookies”; responsibility of school superintendent” of the Policies of the Suffolk City School Board - First Reading Info
10. Ordinance 2024/25-55: An Ordinance Amending Chapter 7, Article 14, Section 7-14.1 entitled “Licensure Requirements; Provisional License and Military Service; Provisional License for career and technical education teacher; Local license; Definitions” of the Policies of the Suffolk City School Board - First Reading Info
11. Ordinance 2024/25-56: An Ordinance Amending Chapter 7, Article 26, Section 7-26.3 entitled “Professional Staff Development; professional development for teachers and principals; 2024-2025 school year training in science-based reading research; required participation by instructional personnel” of the Policies of the Suffolk City School Board - First Reading Info
12. Ordinance 2024/25-57: An Ordinance Amending Chapter 8, Article 1, Section 8-1.3 entitled “Career and Technical Education Programs K-12; plan required; High School to Work Partnerships; Agreements for Postsecondary Course Credit, etc.” of the Policies of the Suffolk City School Board - First Reading Info
13. Ordinance 2024/25-58: An Ordinance Amending Chapter 8, Article 1, Section 8-1.4 entitled “Early identification; occupation and career exploration; Academic Career Plan; courses in career investigation; high school students access to courses; counseling for certifications, etc.; information for high school students” of the Policies of the Suffolk City School Board - First Reading Info
14. Ordinance 2024/25-59: An Ordinance Adding Chapter 8, Article 7, Section 8-7-1:1 entitled “Employment of reading specialist; advisors and intervention services; training and licensure requirements” of the Policies of the Suffolk City School Board - First Reading Info
15. Ordinance 2024/25-60: An Ordinance Adding Chapter 8, Article 7, Section 8-7.1:2 entitled “Reading Intervention Services” of the Policies of the Suffolk City School Board - First Reading Info
16. Ordinance 2024/25-61: An Ordinance Amending Chapter 8, Article 10, Section 8-10.1 entitled “Chapter 8, Article 10, Section 8-10.1 entitled “Drug, Alcohol, and Tobacco Education; fentanyl education required” of the Policies of the Suffolk City School Board” of the Policies of the Suffolk City School Board - First Reading Info
17. Ordinance 2024/25-63: An Ordinance Amending Chapter 8, Article 16, Section 8-16.1 entitled “Proficiency in English encouraged; Assessments required; Notification requirements; No tuition in certain circumstances” of the Policies of the Suffolk City School Board - First Reading Info
18. Ordinance 2024/25-64: An Ordinance Amending Chapter 8, Article 18, Section 8-18.6 entitled “Agreement for postsecondary degree; counseling services for middle school students; dual enrollment courses encouraged subject to certain conditions” of the Policies of the Suffolk City School Board - First Reading Info
19. Ordinance 2024/25-65: An Ordinance Amending Chapter 8, Article 33, Section 8-33.3:4 entitled “Virginia Program Assessment Retakes Grades kindergarten through 8; SOL end-of-course retake tests for high school students” of the Policies of the Suffolk City School Board- First Reading Info
20. Ordinance 2024/25-66: An Ordinance Amending Chapter 9, Article 7, Section 9-7.1 entitled “Persons eligible for school admission; admission requirements; when tuition charged; foster care enrollment; children of persons on active military duty; additional requirements” of the Policies of the Suffolk City School Board - First Reading Info
21. Ordinance 2024/25-68: An Ordinance Amending Chapter 9, Article 23, Section 9-23.4 entitled “Dissemination of Information about Court Proceedings; Notification in writing of any disciplinary action; record maintained by Superintendent; petitions and reports” of the Policies of the Suffolk City School Board - First Reading Info
22. Ordinance 2024/25-70: An Ordinance Amending Chapter 9, Article 23, Section 9-23.8 entitled “Refusal to Provide Copies; Fees for Copies of Records” of the Policies of the Suffolk City School Board - First Reading Info
23. Ordinance 2024/25-71: An Ordinance Amending Chapter 9, Article 23, Section 9-23.10 entitled “Release of Student Records; Consent required for disclosure of education records; limited exceptions” of the Policies of the Suffolk City School Board - First Reading Info
24. Ordinance 2024/25-72: An Ordinance Amending Chapter 9, Article 23, Section 9-23.11 entitled “Record of Requests for Disclosure; Directory Information defined; Release of additional information permitted” of the Policies of the Suffolk City School Board - First Reading Info
25. Ordinance 2024/25-73: An Ordinance Amending Chapter 10, Article 2, Section 10-2.1 entitled “Community to be kept informed” of the Policies of the Suffolk City School Board - First Reading Info
26. Ordinance 2024/25-74: An Ordinance Amending Chapter 10, Article 5, Section 10-5.1 entitled “Public Appearances before the School Board; time limits for public comments; public participation at special or call meetings” of the Policies of the Suffolk City School Board - First Reading Info
27. Ordinance 2024/25-75: An Ordinance Amending Chapter 10, Article 5, Section 10-5.1 entitled “Public Appearances before the School Board; time limits for public comments; public participation at special or call meetings” of the Policies of the Suffolk City School Board - First Reading Info
28. Payment of Bills and Payroll September 2024 Action
29. School Board Meeting Minutes: September 12, 2024 - School Board Monthly Meeting Action
PUBLIC SPEAKERS ON NON-AGENDA TOPICS
1. Citizen Comments on Non-Agenda Items 1. Travis McKinney - Address Remarks Made from Previous Board Meeting 2. Angela Kilgore - Policy Revisions, Athletic Department Audit, Request for New SB Attorney 3. Jamar Carter - School Zone Speed Limits 4. Dr. Nathan Moore - Renaming John Yeates Middle School Info
BUSINESS BY BOARD MEMBERS
1. Comments and Reports by School Board Members Info
MOTION TO GO INTO A SECOND CLOSED MEETING (if needed)
1. Motion to go into a (Second) Closed Meeting Action
CERTIFICATION OF SECOND CLOSED MEETING (if needed)
1. Certificate of a (Second) Closed Meeting Action
ACTION ON SECOND CLOSED MEETING ITEM(S) (if needed)
1. Action on Second Closed Meeting Item(s) Action
INFORMATION ITEMS
1. Accident Report September2024 Info
2. Attendance Report - September 30, 2024 Info
3. Draft Cell Phone Policy Info
4. Financial Report: Capital Projects Info
5. Financial Report September 2024 Info
6. Region II Recovery School Info
7. 2023-2024 WHRO Annual Impact Statement Info
8. SPS Condolence: 1. Jasper Waters - Custodian (Retired 2014 & Returned as PT Custodian) - 37 Years of Service - Passed Away 09/22/2024 2. Andrea Saunders - Teacher (Retired July 2023) - 24 Years of Service - Passed Away 09/25/2024 Info
ADJOURNMENT
1. Adjournment of Meeting Info